How to know which project management tools are right for you?
Reading time: 4 min.
1. Your workflow

1.1 First your key goals, then your processes, then your tools; choose project management tools that you really need and that allow you to effectively move towards key goals according to the processes you create.

1.2 Remember that unnecessary tools lead to clutter and chaos, think carefully before purchasing each new tool.

1.3 Most often, it is not the tool itself that is important, but how it is used. With a project management tool, what matters is how it is used by the team.

2. Your clients

2.1 It is important to find a balance between how the client is used to working and what you believe is right to achieve your goals and commitments.

2.2 When you visit your dentist, he will select the instruments that are necessary to treat your tooth and that will cause you minimal discomfort. He is an expert, he is responsible for the result of his work. Please be an expert in account management and learn to choose your tools wisely.

3. Your budget

3.1 Please be mindful of your budget; a project management tool is not only a cost of acquisition, but also a cost of implementation and regular use. Ask questions: is this tool really necessary to achieve our team's goals? Does this tool really fit well into our processes?

3.2 Even if you have a spare budget, don't buy something you don't plan to use. Extra tools create unnecessary fuss and chaos, which negatively affects the effectiveness of teamwork.

4. Your preferences

4.1 Your preferences and skills are an important factor when choosing a project management tool. Choose the equipment that suits you (don't jump on a sports bike if you've never ridden a regular motorcycle before).

4.2 Please don't overestimate yourself - when choosing a project management tool, you become the key person responsible for it, so it is important that it brings great value to the team and as little hassle to you as possible.

4.3 Choose a tool that is simple and understandable to you - this will make it easier for you to implement it into your processes and train your team to use it.

Key points

1. Sincere love for your profession, a broad outlook and practical experience will allow you to create an increasingly optimal set of tools each time. It is important to understand that this is a constant process of development and learning.

2. Remember: it is impossible to build a perfect system the first time, but by taking into account the recommendations in this article, you can reduce the number of mistakes and wasted resources.

Good luck!
Methodologist of Guidbase
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